Online Filing SE replaces eOLF – here’s what you need to do beforehand
Today, PRV is launching a new system for submitting patent applications. Using the new system requires a small but important effort from your organization and marks a step forward in our journey toward a simpler and more streamlined application process.
Online Filing SE is the new system for filing Swedish national patent applications, EP validations, supplementary protection certificates, PCT, and EP1001 applications. It fully replaces eOLF. The goal is clear: to simplify digital handling for you as a customer, with improved accessibility and a better user experience.
PRV’s system is a modern e-service based on a system from the European Patent Office (EPO), specifically developed for professional users such as patent attorneys and large companies. It is a further development of eOLF, now in fully web-based form, with more features and easier access. The system is available in both Swedish and English.
What’s new?
Online Filing SE is a web-based client, which means you don’t need to install anything locally. Login is done via an EPO account with two-factor authentication. EPO smart cards and WIPO soft certificates are no longer needed.
Other updates:
- The system supports multiple user roles such as “main user,” “drafter,” “signer,” and “sender,” which determine each user’s permissions. A user can hold multiple roles.
- Drafts can be saved and forwarded within the organization.
- Drafts and submissions are stored for up to six months.
There are currently no templates or address books – but these features are under development. However, you can clone earlier drafts that include shared information across several cases.
The system automatically sorts drafts and submissions by last edited date and by application type. Manual folder placement is not possible.
What you need to do
Before you can start using Online Filing SE, you need to:
- Ensure that relevant staff have an active EPO account.
- Activate two-factor authentication.
- Familiarize yourself with the new user roles and allocate responsibilities according to your internal routines.
Getting started
To work in the new system, your company must create one or more “organizations” in Online Filing SE. Note that each department that needs to work independently will require its own organization.
The first person to create the organization will automatically become the “main user” and will have all roles. They can then invite colleagues and appoint additional main users. Please note that the initial user currently cannot be replaced, so choose a trusted person. A user cannot apply to join an organization independently but must be invited by a main user.
Creating an organization is simple, but it’s important to get it right from the start.
A step in our development journey
At PRV, we continuously strive to simplify and improve the experience for our customers. The introduction of Online Filing SE is part of that journey, with a focus on user-friendliness, accessibility, and digital support. We know that change can come with challenges, but we are confident that the new system will make working with us easier.
Need help getting started?
We understand that questions may arise when working in a new system. That’s why we offer several forms of support:
In our training portal, you’ll find a detailed guide on how to create an account, set up your organization, and get started: Go to PRV’s Online Filing SE tutorial.
Do you have questions or need assistance?
Together, we’ll make the transition smooth – and help is never more than a click away.